Alternatives to Mayan EDMS

Paperless-ngx is an open-source document management system that helps digitize and organize physical documents. It uses OCR technology to make scanned documents searchable while providing robust organization features for maintaining a paperless archive.

Key Features

• Document Processing:

  • OCR text recognition
  • Automated classification
  • Metadata extraction
  • Full-text search
  • Version tracking
  • Bulk operations

• Organization Tools:

  • Custom tagging system
  • Document type management
  • Correspondent tracking
  • Smart filtering
  • File categorization
  • Folder organization

• Integration Capabilities:

  • REST API access
  • Email document import
  • IMAP monitoring
  • Multi-user support
  • Mobile-friendly interface
  • Backup functionality

• Security Features:

  • User authentication
  • Permission controls
  • Secure storage
  • Data encryption
  • Access logging
  • Self-hosted control

Teedy is an open-source document management system designed to be lightweight yet feature-rich, suitable for both individual users and businesses. It combines powerful document processing capabilities with an intuitive user interface and comprehensive security features.

Key Features

• Document Processing:

  • Optical character recognition (OCR)
  • Full text search with suggestions
  • Video file support and thumbnails
  • Multiple format support (PDF, ODT, DOCX, PPTX)
  • Email document import

• Organization & Security:

  • Tag system with nesting
  • Custom metadata fields
  • User/group permissions
  • 256-bit AES encryption
  • 2-factor authentication
  • Audit logging

• Workflow & Collaboration:

  • Document workflow system
  • File versioning
  • Comments and sharing
  • Storage quotas
  • Hierarchical groups
  • Document sharing via URL

• Integration & Automation:

  • RESTful Web API
  • Webhook support
  • LDAP authentication
  • Android client app
  • Automatic inbox scanning
  • Bulk file importing

Who Should Use Teedy

Teedy is ideal for:

• Small businesses needing document organization
• Individuals managing personal documents
• Teams requiring collaborative document management
• Organizations seeking a lightweight DMS solution

Getting Started

Teedy can be deployed using Docker or installed manually:

• Docker deployment with PostgreSQL or H2 database
• Java 11 runtime for manual installation
• Tesseract 4 for OCR functionality
• FFmpeg for video support
• Standard web server (Jetty/Tomcat)

The platform provides detailed documentation for both deployment methods.

Docspell is a modern document management system (DMS) designed for personal and small team use. It excels at organizing scanned documents, emails, and files from various sources through intelligent automation and machine learning capabilities.

Key Features

• Smart Metadata Management: Automatically suggests tags, correspondents, and dates using machine learning and NLP powered by Stanford Core NLP
• Document Processing: Built-in OCR capabilities with fulltext search functionality
• Email Integration: Comprehensive email processing and integration features
• Multiple Access Methods:
  • Mobile-friendly web interface built with Elm
  • REST/HTTP API for programmatic access
  • Android app for mobile uploads
  • Command line interface
• Flexible Storage: Unified file management from multiple sources including scanners and email
• Search & Organization: Powerful search features with customizable metadata and tagging system

Who Should Use Docspell

Docspell is perfect for:

• Households managing personal documents and paperwork
• Small Organizations needing document organization solutions
• Individuals wanting to digitize and organize paper documents
• Small Teams requiring shared document access and organization

Getting Started

The quickest way to deploy Docspell is through Docker: