Alternatives to Docspell

Paperless-ngx is an open-source document management system that helps digitize and organize physical documents. It uses OCR technology to make scanned documents searchable while providing robust organization features for maintaining a paperless archive.

Key Features

• Document Processing:

  • OCR text recognition
  • Automated classification
  • Metadata extraction
  • Full-text search
  • Version tracking
  • Bulk operations

• Organization Tools:

  • Custom tagging system
  • Document type management
  • Correspondent tracking
  • Smart filtering
  • File categorization
  • Folder organization

• Integration Capabilities:

  • REST API access
  • Email document import
  • IMAP monitoring
  • Multi-user support
  • Mobile-friendly interface
  • Backup functionality

• Security Features:

  • User authentication
  • Permission controls
  • Secure storage
  • Data encryption
  • Access logging
  • Self-hosted control

Teedy is an open-source document management system designed to be lightweight yet feature-rich, suitable for both individual users and businesses. It combines powerful document processing capabilities with an intuitive user interface and comprehensive security features.

Key Features

• Document Processing:

  • Optical character recognition (OCR)
  • Full text search with suggestions
  • Video file support and thumbnails
  • Multiple format support (PDF, ODT, DOCX, PPTX)
  • Email document import

• Organization & Security:

  • Tag system with nesting
  • Custom metadata fields
  • User/group permissions
  • 256-bit AES encryption
  • 2-factor authentication
  • Audit logging

• Workflow & Collaboration:

  • Document workflow system
  • File versioning
  • Comments and sharing
  • Storage quotas
  • Hierarchical groups
  • Document sharing via URL

• Integration & Automation:

  • RESTful Web API
  • Webhook support
  • LDAP authentication
  • Android client app
  • Automatic inbox scanning
  • Bulk file importing

Who Should Use Teedy

Teedy is ideal for:

• Small businesses needing document organization
• Individuals managing personal documents
• Teams requiring collaborative document management
• Organizations seeking a lightweight DMS solution

Getting Started

Teedy can be deployed using Docker or installed manually:

• Docker deployment with PostgreSQL or H2 database
• Java 11 runtime for manual installation
• Tesseract 4 for OCR functionality
• FFmpeg for video support
• Standard web server (Jetty/Tomcat)

The platform provides detailed documentation for both deployment methods.

Mayan EDMS is a comprehensive document management system designed to store, organize, and process documents while maintaining their business context. It provides robust features for document handling, including OCR, previewing, digital signatures, and workflow automation.

Key Features

• Document Management:

  • Secure file storage and organization
  • Document categorization and tagging
  • Metadata management and extraction
  • Version control and history
  • Full-text search capabilities

• Processing Capabilities:

  • OCR text extraction
  • Document preview generation
  • Digital signature support
  • Automated workflows
  • Multiple file format support

• Security & Access Control:

  • Role-based access control
  • User authentication
  • Document permissions
  • Audit trails
  • Activity tracking

• Integration Features:

  • REST API access
  • Business process integration
  • Document reception/transmission
  • Workflow automation
  • Custom metadata fields

Who Should Use Mayan EDMS

Mayan EDMS is ideal for:

• Organizations needing robust document management
• Enterprises requiring workflow automation
• Teams seeking secure document collaboration
• Businesses wanting process integration

Getting Started

Mayan EDMS can be deployed using Docker, which is the recommended method. System requirements include:

• 2GB RAM (1GB without OCR)
• Multi-core 64-bit CPU (>1 GHz)
• Docker environment
• Storage space for documents

The platform provides comprehensive documentation for setup and configuration, with both Docker and manual installation options available.